Attendance: Dave, Luke, Claire, Max, Edwin, Bichen, Aldwin, Steve

Minutes

Public Session

Meeting opened with welcome to new board members.

Introduction of working groups and their volunteer leadership:

Tech Working Group, led by Tamas
Outreach Working Group, led by Harrison

Tech working group is organizing a way to database and register players and clubs, to track qualification points for the WRC Qualification Invitational.

Public comment: WRC rules are ambiguous in places and the documents aren't immediately updated with clarifications received. Given that TOs need information on clarification and rulings quicker than the core WRC rules update schedule. Dave suggested the creation of a rules interpretation document. FAQs for judging and tricky rulings should be recorded. This can be shared with WRC to incorporate findings from the NARMA tournament circuit.

We need to reconcile the NARMA tournament guidelines with the WRC rules.

Lengthy discussion about scoring apps and foreign objects at the table.

Private Session

Scoring apps:

The scoring app cannot require use of a personal device to meet WRC requirements.
The guidelines provided by WRC for use of a scoring app set a very high bar, but any club wanting to use an app should be given an opportunity to meet said bar.
Board decision: App will not be used as part of NAO but the next meeting will have an open session where public community members are encouraged to join a discussion on the merits and demerits of scoring apps for events.

Rebranding

Rename to better show that this is a US organization. We no longer represent Canada or the rest of North America.
Replace the logo which has trypophobia concerns and doesn’t represent the organization.
Board decision: allow the community to submit name and logo ideas, make it clear that any graphic design is done pro bono.

Outreach WG Goals

Get clubs and leaders that are not aware of NARMA involved in some way.
Build a mailing list for communication outside of discord.
Build a social media presence.

Tournament Participation Number Tiers (the 100-entrant problem)

Board decision: The number of players who begin hanchan 1 is when the total number of players in the tournament are decided.
If player drops lower the number of players below a qualification point tier and are not backfilled back to that level either from a waiting list or with subs, the tournament will operate at the lower tier of qualification points distributed.

Nationality and Eligibility for WRC

Board decision: Participants living in the US full time, regardless of citizenship status may qualify for WRC provided they are trying to qualify exclusively as a US representative and not also through another country’s organization.

Action Items:

Dave – ask WRC about foreign objects such as notebooks to track scores at the table
Dave – set up website access for board members that need it
Steve – Draft WRC ruleset errata document
Claire – Set up suggestion box for NARMA rebranding ideas
Max – Make announcements to discord about board decisions
Steve – Draft document cataloging board decisions
General – Draft minutes for public and post to website

Next meeting proposed: March 18, 2024 6pm PST / 9pm EST