ARA Meeting Minutes - June 17, 2024 8PM ET/5PM PT

Attendance – 16 in open session. Board members in attendance: Edwin, Claire, Luke, Dave, Max, Steve, Nima, Bichen

Open Session

Working Groups Updates

Tech

Tamas has had a lot of personal stuff going on this month so there has not been significant progress. Possibility of a presentation by next board meeting.

Outreach

Club survey distributed for top 3 desirables for ARA initiatives, awaiting responses.
Badge system for clubs where milestones such as membership, events, etc. are shown.
Fixed Kansas City club location on the club map.

Rules and Judging

Final draft of the lower penalties in review.
With the announcement of the WRC pro system and the online team league, Gemma is very busy and it may take some time to get responses.

Education and Resources

Luke identified that a lot of the documents from NARMA are gone, but the outline of tournament-in-a-box survived.
Recreation of these resources to be done later.

Other Business

Professional Organizations

Interest gathering phase for the WRC Pro org.
Kenji is the main point of contact for the Saikouisen USA and there is a confirmed October exam

PML Open Venue format: Split venue should be okay if needed.

Bylaws meeting has been rescheduled.

IORMC

Desire to get IORMC quals set up between now and NAO due to the break in the event schedule.
Saturday mornings no longer work for quals due to the WRC team league.
Plan to discuss keeping the current qualification system or making changes.

Invitational Tournament Structure

12-hanchan scramble then 6 hanchan playoffs in set play of 2 hanchan sets.
Everyone plays all 18 games.
The event will be all autotables!

Closed Session

No pressing business. Short discussion about encouraging clubs to utilize local universities and collegiate clubs to access cheaper event space, however this varies greatly from location to location. Helping club leaders recognize all the options available to them makes events easier to host.

Next meeting: July 29th, 8pm ET / 5pm PT